How to migrate from Zapier to Activepieces without losing running automations
Moving from Zapier to Activepieces is a rebuild, not an import. Zapier's export produces a JSON file that describes each Zap's steps, settings and mapped values, but Activepieces does not read that file to create flows, so every automation you keep has to be recreated as a flow and tested against live data. Treat the export as an inventory: it tells you what runs, which apps it touches and how complex each Zap is, which is the input you need to plan the work. Zapier export of Zaps is available on Team and Enterprise plans only, and account owners and super admins can export Zaps from all users in the account, delivered by email from Settings, Security and data. Confirm which of those options your plan includes before you begin, as the Zapier help article on importing and exporting Zap workflows describes them.
The work usually falls to three groups. The platform team provisions the self-hosted Activepieces instance, its PostgreSQL and Redis dependencies, backups and upgrades. The integration team maps each Zapier app to an Activepieces piece, rebuilds multi-step Zaps and handles any connector the catalog lacks. The security team owns the credential store, decides who may create or publish flows and reviews which data each flow can reach. Start by sorting Zaps into three groups: those whose apps have a matching piece, those that need a custom TypeScript piece, and those that should be retired. Expect connections to be recreated by hand, because the JSON export carries no working credentials, and plan a parallel run so each rebuilt flow produces the same results as its Zap before the Zap is switched off.
The short answer on effort and risk is that the effort scales with the number of running Zaps, the number of distinct apps behind them and how many custom connectors you must write, and the main risk is a silent gap during cutover. A Zap that stops firing without an error is the failure to plan for, so keep both systems live until each flow has run successfully under real triggers, and record the cutover date for every automation. Ask your Activepieces vendor or implementation partner to confirm which pieces exist for your apps in the current release, and check the Activepieces repository for piece coverage before you commit to a scope.
Which Zapier capabilities map to Activepieces and which need rework
This table compares common Zapier capabilities with their Activepieces equivalents and marks each row as clean, needs rework or gap. Use it to scope a migration: clean rows can be rebuilt directly, rework rows need redesign or testing, and gaps need a custom piece or another tool. Confirm each app's piece coverage in the Activepieces catalog before you commit to a timeline.
| Zapier capability | Activepieces equivalent | Status and notes |
|---|---|---|
| Triggers and actions for common SaaS apps | Pieces for the apps you use, listed in the Activepieces catalog | Needs rework: confirm each app's piece coverage and whether the trigger and action you use exist in the piece |
| App connections | Piece connections stored in the self-hosted instance | Needs rework: credentials cannot be imported from the Zapier JSON export, so each connection must be recreated and tested |
| Multi-step Zaps | Flows with sequential steps | Clean: step order maps directly, but each Zap is rebuilt by hand from the export inventory |
| Filters and paths | Conditional branches within a flow | Needs rework: logic in Zapier filters and paths must be re-expressed and tested against sample data |
| Code steps | Custom code step or a custom TypeScript piece | Needs rework: Python or JavaScript snippets must be ported and reviewed for dependencies and secrets handling |
| Scheduled triggers | Schedule trigger in a flow | Clean: confirm time zone and interval settings on each migrated flow |
| Webhooks | Webhook trigger with a URL on your own server | Needs rework: new endpoint URLs must be configured in every sending system, and old Zapier URLs retired |
| AI features | AI pieces and MCP support in the Community edition | Gap for some Zapier AI features: confirm the specific model providers and actions you need are available as pieces |
| Team governance: SSO | SSO available from the Team plan on Activepieces Cloud and self-hosted tiers listed on the pricing page | Gap on Community: SSO starts at the Team plan, so confirm the tier before planning access control |
| Team governance: audit logs, Git sync, SCIM and external secret managers | Listed only for the Ultimate plan on the pricing page | Gap on Community: plan compensating controls such as your own logging and secrets tooling, or budget for the Ultimate tier |
What moves from Zapier, what you recreate, and which integrations to rebuild
Zapier's JSON export gives you a list of what you built, not a package that Activepieces can import. Each card below covers one part of the move, from getting the export to deciding which Zaps to rebuild and which connections to recreate. Treat the export as the starting inventory for a planned rebuild.
Export is a Team or Enterprise feature
Zapier imports and exports Zap workflows as JSON files only on Team and Enterprise plans. Free and Professional accounts cannot use the export, so a team on a lower plan needs to upgrade temporarily or document each Zap by hand before it cancels. Confirm your plan before you plan the migration window, because the export is the only structured record of your Zap logic that Zapier gives you.
Admin export covers every user
Account owners and super admins can export all Zap workflows from every user in the account. Zapier sends the files by email, from Settings, then Security and data. Confirm that the mailbox receiving the export is controlled and that the files are stored under your data retention rules, since they describe business logic and may reference internal endpoints.
Use the JSON as a rebuild inventory
The exported file lists triggers, actions, field mappings and filters, which makes it a checklist for rebuilding each Zap as an Activepieces flow. It is not an import file for Activepieces. Map each step to a piece, rebuild the logic in the flow builder, then test it against sample data before you switch traffic over.
Recreate app connections and credentials
Credentials do not move with the export. After you rebuild each flow, create every app connection again in Activepieces, using service accounts where the source Zap ran under a personal login. Record which secret each connection uses and who owns it, so that a departing employee does not break production flows.
Re-register webhook URLs and schedules
Any Zap that starts from a webhook has a URL that other systems call, and those URLs will change in Activepieces. Update every sender, such as forms, payment providers and partner systems, before you disable the Zap. Recreate scheduled triggers by their cron or interval settings, and check the time zone on each one.
Archive run history and decide what to keep
Zap history and task logs stay in Zapier and do not transfer to Activepieces. Export or screenshot the run records you need for audit or dispute handling before you cancel, and store them in your own retention system. Decide which Zaps need a parallel run period, where both versions process data, so you can compare outputs before turning off the old one.
The migration sequence from inventory to decommission
This sequence moves Zapier automations to a self-hosted Activepieces instance without losing track of who depends on what. Each step produces a record the next step relies on, so the old platform is switched off only after the new one has proven it runs every flow the business needs.
Export and classify every Zap
Start with an inventory. On a Team or Enterprise plan, an account owner or super admin can export all Zap workflows from all users in the account, which Zapier sends by email from Settings, Security and data. Individual users on those plans can export their own Zaps as JSON. Classify each Zap by owner, connected apps, task volume and data sensitivity. The output is a spreadsheet with one row per Zap and a named owner for each. Confirm the export arrived and that the count matches what you see in the Zapier dashboard. The JSON file is an inventory for rebuilding, not something Activepieces imports directly.
Map apps to Activepieces pieces
For each app in the inventory, check whether a matching Activepieces piece exists in the repository's catalog of more than 280 integrations, and whether it covers the triggers and actions the Zap uses. Record gaps separately. Gaps usually come from niche internal systems or less common actions rather than major SaaS tools. Mark each gap as either a candidate for a custom TypeScript piece or a candidate for a webhook or HTTP step. The output is a coverage matrix that shows which flows can be rebuilt as-is and which need custom work before the pilot starts.
Pilot two or three flows on self-hosted Activepieces
Install the Community edition on your own infrastructure using the Docker Compose setup documented by Activepieces, which uses PostgreSQL and Redis. Choose two or three representative flows: one simple trigger and action, one multi-step Zap with branching, and one that depends on a gap identified earlier. Rebuild each as an Activepieces flow, recreate the app connections with the team that owns them, and run test data through each one. The pilot is done when each rebuilt flow produces the same outputs as its Zap for the same inputs, and the team that owns it signs off in writing.
Run both platforms in parallel
Keep Zapier live while the rebuilt flows run in Activepieces, but suppress duplicate effects. Where a trigger is shared, such as a form submission or a new row, route one side to a test destination or disable the action on the new side until cutover. Compare run logs from both platforms each working cycle and record every difference, including timing, field mapping and error handling. The step closes when the differences are resolved or explicitly accepted by the owner, and no flow produces a duplicate record, message or payment in production.
Cut over owner by owner
Move triggers and webhooks one owner at a time rather than all at once. For each owner, point the source system at the Activepieces webhook URL, turn the Activepieces flow on, and turn the matching Zap off. Confirm that connections on the new side use credentials stored in your own environment and that the owner can see run history. Record the cutover date, the flows moved and the person who approved it. The output is a cutover log that shows which owner moved, when, and what was verified before the Zap was disabled.
Decommission Zapier and retain exports
After every owner has cut over and the parallel-run differences are closed, revoke the Zapier app connections so no stored credentials remain active on the Zapier side. Turn off any remaining Zaps and keep the exported JSON files and the cutover log in your records system for audit and rollback reference. Confirm that no Zapier webhook still receives production events by checking the source systems' configuration. The step is complete when the connection list in Zapier is empty and the retained files are indexed with an owner and retention date.
How the self-hosted Activepieces stack is built
The documented way to run Activepieces yourself is Docker Compose with PostgreSQL and Redis as its supporting services. Activepieces also offers a Helm chart for Kubernetes, so the same stack can follow your cluster standards if your platform team already runs Kubernetes. Before you choose a path, read the Activepieces installation overview and note which services each option expects you to provision, back up and patch. Those services, not the application container alone, become your operating burden: database backups, Redis availability, TLS termination and version upgrades all sit with your team.
Licensing decides which code you are allowed to run. The Activepieces repository is MIT (Expat) licensed for its Community edition, but content under packages/ee/ and packages/server/api/src/app/ee is under a separate commercial license. The Community edition is the automation core on its own, and the pricing page places governance features such as audit logs, Git sync and SCIM in the Ultimate tier. Community-maintained hosting templates usually ship the Community edition, so a template found online may not match the feature set you were quoted or expect. Confirm in writing which edition each install path provides, and check the enterprise directories in the repository for the exact boundary before you build on them.
Pieces are the connector packages that give Activepieces its integrations, and the repository states that they can be used as MCP servers with LLM clients. For a Zapier migration, the practical point is that a piece you write or adopt for a workflow may later be exposed to another client, so treat piece code, its credentials and its network reach as shared infrastructure. Ask your security team to review which pieces are installed, who may add custom ones, and how credentials are stored and rotated before you open the instance to users.
Filling connector gaps with custom TypeScript pieces
The Activepieces repository lists more than 280 pieces (integrations), and about 60 percent of them are contributed by the community. That makes a community piece the cheapest route when a Zap uses a mainstream SaaS app. Coverage is not uniform, though. A piece may exist but expose only some of the triggers and actions your Zap uses, so check each step of each Zap against the piece's action list rather than assuming the app is covered.
- Check triggers and actions one by one: Compare every trigger and action in your Zapier inventory with what the piece offers, including custom fields and search steps.
- Confirm the maintainer: Community pieces are maintained by whoever contributed them, so check the commit history and open issues before relying on one for a critical workflow.
- Pin the version you tested: Record the piece version in your repository so an upstream change does not alter a production flow without review.
- Test with a sandbox account: Run each action against a non-production account of the app and confirm field mapping, pagination and error responses.
Before cutover, ask your team to confirm coverage for each app in writing, because the pricing page and repository counts do not tell you whether a specific action your flows depend on is present.
When no piece covers an internal system or a niche API, you can write a custom piece in TypeScript. The piece lives in your own repository, so your team owns its code, its release cycle and its security review. This route fits internal APIs and private databases that no public piece can reach. The effort is one-time to build and recurring to maintain, because the target API will change and the piece must follow it.
- Model the API surface: Define only the authentication, triggers and actions your flows need, and keep the connection properties in Activepieces' connection model rather than hard-coding secrets.
- Version it in Git: Store the piece in your repository, tag releases and review changes through pull requests, the same way you would handle other production code.
- Write automated tests: Cover authentication failures, pagination, rate limits and malformed responses with unit tests and a test run against a staging instance of the API.
- Document ownership: Name the team that answers for the piece, its on-call path and the process for updating it when the upstream API changes.
- Review the security impact: Treat the piece as code running inside your network, and check how it handles tokens, logs and outbound calls.
Ask your implementation partner or internal developers to confirm the build and test toolchain for the Activepieces version you deploy, since piece development steps can differ between releases.
An HTTP request step lets a flow call any REST endpoint directly, which makes it a useful stopgap while a proper piece is being written or reviewed. It needs no packaging and no release process, but the logic lives inside each flow instead of in a shared, tested component. That makes it harder to audit, harder to reuse and easy to forget after the migration is declared complete.
- Use it for short-term gaps only: Mark each HTTP step with an owner and a date for replacement by a piece, so temporary logic does not become permanent.
- Store credentials securely: Keep API keys in the connection or secret store, never typed into a step field where they can appear in run history.
- Handle errors explicitly: Add branches for non-2xx responses and timeouts, because a raw HTTP step does not give you the typed error handling a piece provides.
- Inventory every stopgap: Export the list of HTTP steps from your flows so you can track which Zaps still depend on them.
- Test with representative payloads: Replay real-world sample data from a non-production environment and confirm the response parsing before enabling the flow.
Before relying on this route, confirm with your security team that calling the endpoint from inside Activepieces meets the access rules for that API.
What usually goes wrong and how to prevent it
Most failed Zapier to Activepieces migrations fail in the handover, not in the flow logic. The risks below share a pattern: the old system keeps running, the new one has no owner or safety net, and nobody checks the seams between them. Each card names one failure and the check that catches it before cutover.
Duplicate runs during parallel operation
While Zaps and Activepieces flows run side by side, the same trigger can fire in both systems. A new lead, form submission or ticket may then create two records, send two emails or charge twice. Before enabling any flow, pick one owner for each trigger, turn off the matching Zap, and keep a written list of which system handles which event. Use a test record in a sandbox account to confirm only one run happens.
Forgotten Zaps owned by departed users
Zaps belong to the person who built them, so a Zap can keep running after its creator leaves and nobody remembers it exists. Export all Zap workflows from every user as an account owner or super admin, using the export described in Zapier's help center, and compare the file with the list of active flows. Assign each Zap a business owner before you rebuild it, and retire the ones no one claims.
Expired or re-authorized app connections
Zapier connections do not carry over. Each app must be authorized again in Activepieces, and OAuth tokens can expire or be revoked when a service account changes its password or a user leaves the company. Build a connection inventory that lists the app, the account used, the scopes granted and who can re-authorize it. Test each connection after cutover and set a reminder to review service accounts before their credentials lapse.
Webhook URLs still pointing at Zapier
Forms, SaaS apps and partner systems often send webhooks to a Zapier catch hook URL that is buried in their settings. After you rebuild a Zap as a flow, those senders keep posting to Zapier, and the flow never runs. Search each source system for the old hook address, update it to the new Activepieces endpoint, and keep the Zap paused for a defined period so any missed sender shows up as a visible gap rather than silent data loss.
Silent differences in filters and dates
Filter operators, text matching, empty-value handling and time zones can behave differently between Zapier and Activepieces. A condition that passed in Zapier may route records differently in a rebuilt flow, and no error is raised. For each rebuilt flow, run the same sample inputs through both systems and compare outputs field by field. Pay particular attention to date formats, time zone conversion and how blank fields are treated, and write down each difference you accept.
Unmonitored self-hosted workers
A self-hosted Activepieces deployment can stop processing without any visible change in the interface, for example when a worker crashes, a Redis queue backs up or a disk fills. Zapier's team no longer carries that risk for you. Define health checks for the web service, workers, PostgreSQL and Redis, send their alerts to a team that answers out of hours, and add a test flow that runs on a schedule and reports when it fails to complete.
Backup gaps for the PostgreSQL database
The PostgreSQL database holds flow definitions, connection records, run history and configuration, and a missing backup can make a rebuilt automation estate unrecoverable. Schedule regular database dumps or point-in-time backups, copy them off the host, and test a restore into a separate environment before go-live. Confirm where encryption keys for stored connections are kept, because a restored database without its keys cannot reuse those credentials.
How the migration changes by team size and starting point
An account with a few dozen Zaps, all owned by one person, is the simplest case, but the export path depends on your Zapier plan. Zapier's JSON import and export is available only on Team and Enterprise plans, so a Free or Professional account has no file to use as an inventory. In that case, list each Zap by hand from the dashboard, noting its trigger, actions, filters and the connected accounts it uses.
- Plan check: Confirm your Zapier plan before you start, because it decides whether the JSON file exists at all.
- Inventory: Record each Zap's trigger app, action apps, filters and delay steps in a spreadsheet so nothing is missed.
- Edition fit: The Community edition covers the automation core. The Free plan on the Activepieces pricing page lists 1,000 credits a month and up to 5 users, and the Plus plan is listed at 20 US dollars a month.
- Connections: Recreate each app connection in Activepieces under the owner's account, then test every flow with live data.
- Cutover: Turn off each Zapier Zap only after its flow has run successfully in a test window.
Confirm your Zapier plan, your monthly credit use in Activepieces and the number of users before you commit to a tier, since the pricing page ties both credits and seats to the plan you select.
A multi-team account usually has shared Zaps, several owners and connections that other people depend on. Zapier account owners and super admins can export all Zap workflows from all users in the account, and Zapier sends the file by email from Settings, Security and data. That gives you one complete inventory, but the delivery is asynchronous, so request it early and expect the cutover plan to wait for it.
- Admin export: Ask an owner or super admin to request the account-wide export at the start, and store the emailed file as your baseline record.
- Ownership map: Assign each flow to a named team and a single accountable owner in Activepieces before anyone rebuilds it.
- Shared connections: Identify which connections several teams use, then create them once in a shared space and confirm who can change their credentials.
- Seat count: The Team plan on the Activepieces pricing page is listed at 200 US dollars a month for up to 25 users, so your headcount of builders and reviewers affects the tier.
- Sign-on: SSO starts at the Team plan, so a shared login model may require that tier before the cutover.
Before you split the work between teams, ask who will sign off on each cutover, because shared Zaps often break for a team that was not part of the rebuild.
In a regulated environment, the migration is also a governance project. Auditors and security teams usually expect single sign-on, a record of who changed each workflow and a managed place for credentials. Activepieces lists SSO from the Team plan, but its pricing page places audit logs, Git sync and releases, SCIM and external secret managers only in the Ultimate tier, which is custom-priced and can run in the cloud or on premises. The Community edition alone does not give you those controls, so the edition decision comes before the design.
- Edition decision: Map each control your auditors expect to the tier that provides it, and get that mapping confirmed in writing by the vendor before the design starts.
- Audit evidence: Keep the emailed admin export and Zapier's own run history as dated records of the source workflows and their owners.
- Licensing review: Confirm with the vendor which license covers any enterprise code paths you use, since Activepieces places packages/ee under a separate commercial license.
- Secrets: Decide where credentials will live, and whether an external secret manager is required before any connection is recreated.
- Change control: If you need code review of flows, check whether Git sync is available in your chosen tier before you plan the workflow.
Ask for a written quote for the Ultimate tier if your controls depend on it, and confirm each listed feature against the current Activepieces documentation before you describe it to an auditor.
What drives the cost and duration of moving off Zapier
This table lists the components and drivers that set the cost and effort of moving Zaps to Activepieces. Read each row as a lever: the first column names the factor, and the other columns explain why it moves cost and how to keep it under control. Plan prices on Activepieces' pricing page must be confirmed on the vendor page before you budget.
| Driver or component | Why it moves cost or effort | How to keep it down |
|---|---|---|
| Subscription or license | Community Edition is MIT licensed, so the core carries no license fee. Governance features such as SSO, audit logs, Git sync and SCIM sit in paid tiers listed on the pricing page, and those plan prices must be confirmed there. | Decide early which governance controls you need. Confirm plan prices and which features each tier includes on the vendor pricing page before choosing a tier. |
| Number and complexity of Zaps and steps | Each multi-step Zap is rebuilt by hand as a flow, so rebuild effort scales with the count of Zaps, branches, filters and field mappings. | Export all Zaps as JSON from Zapier to build an inventory, then retire unused or duplicate Zaps before rebuilding. |
| Apps without a ready piece | Activepieces lists more than 280 pieces, but any app without one needs a custom TypeScript piece or an HTTP step. Each gap adds build and test work. | Check your app list against the Activepieces piece catalog first. Group remaining gaps and build only the pieces that carry production traffic. |
| Custom code steps | Zapier code steps must be reviewed, translated and tested in the Activepieces runtime, and any dependency they use must be reproduced. | Replace simple code with built-in actions where possible. Keep a short list of code steps to port and test each one against sample data. |
| Connections and shared ownership | Zapier connections are not portable, so each app login is recreated and checked. Shared connections owned by departed staff add ownership decisions. | Record each connection's owner and scope before the move. Recreate shared connections with service accounts that are not tied to one person. |
| Data volume and sensitivity | High run volumes raise database and Redis sizing. Workflows carrying personal or regulated data add review, access control and logging work. | Measure run volume from Zapier's task history. Limit stored payloads and set retention before go-live. |
| Self-hosting capacity and on-call | Your team pays for the servers, PostgreSQL, Redis, backups, upgrades and monitoring. This recurs for as long as the platform runs. | Use Docker Compose for a small footprint, document upgrades, and assign a named on-call owner. Ask any implementation partner for a written support scope. |
| Parallel running and cutover | Keeping Zaps live while flows are tested adds dual running costs and reconciliation work. | Cut over in batches by business owner, and turn off each Zap only after its flow has matched results. |
Questions buyers ask before moving from Zapier to Activepieces
How long does a Zapier to Activepieces migration take?
The duration depends on how many Zaps you run, how many steps each one has, and how many connections need to be recreated. No supplied timeline covers this, so treat any figure as something to confirm for your own inventory. Start by counting active Zaps, grouping them by business owner, and marking the ones that use custom code steps or unusual triggers. Simple two-step Zaps usually rebuild quickly, while multi-branch flows with filters, formatters and delays take longer to test. Ask any partner for a timeline built from that inventory, with the test and cutover steps listed separately.
Can our own team migrate from Zapier without outside help?
Yes, a technically capable team can rebuild flows in Activepieces without a partner, provided someone owns the inventory and testing. Zapier's JSON export is useful as a list of what exists, but Activepieces does not import it, so each flow is rebuilt by hand. Teams that lack Docker, PostgreSQL, Redis and reverse proxy experience, or that need a formal change record for regulated systems, often bring in outside help for the hosting and testing work. DeployOpen plans, implements and hardens self-hosted platforms inside your infrastructure, and most engagements are fixed-scope with written deliverables agreed before work starts.
What does the migration need from our internal staff?
Your staff must supply knowledge of each business process, access to the systems each Zap touches, and sign-off on test results. Process owners confirm what each flow is supposed to do, including edge cases that never appear in the Zap itself. Platform or IT staff provide the hosting environment, secrets handling and network access. Security staff review credentials, webhook endpoints and who can edit flows. Plan for these people to be available during the rebuild and parallel run, since most delays come from unanswered questions about old Zaps rather than from the Activepieces build itself.
Does Zap history transfer to Activepieces?
No, Zap history does not transfer, and this should be stated plainly in any scope. Zapier's documented import and export works with JSON workflow files only, and those files are meant as an inventory to rebuild from. Run history, task counts and past execution logs stay in Zapier. Export and archive what you need for audit or dispute purposes before you cancel your Zapier plan, and confirm with Zapier which exports your account role allows. Account owners and super admins can export Zaps from all users, while other roles may see only their own.
Do SSO and audit logs require a paid Activepieces plan?
Yes, according to the Activepieces pricing page, SSO starts at the Team plan, and audit logs are listed only for the Ultimate plan. The Community Edition is the automation core on its own and does not include these governance features. Git sync, releases, SCIM and external secret managers are also listed only for Ultimate. Check the current pricing page before you decide, since plan contents can change. If you need these controls in a self-hosted setup, ask for a written comparison of plan features against your requirements, and confirm whether the Ultimate option can run on your own premises.
Will we need custom pieces for connectors Activepieces lacks?
You may need custom pieces, depending on which apps your Zaps use. Activepieces lists more than 280 pieces, about 60 percent of them contributed by the community, but no catalog covers every internal system or niche SaaS tool. Check each app in your inventory against the piece list before planning. Where a piece is missing, a custom TypeScript piece can call the service's API, and it needs its own version control, testing and owner. Budget for that development separately, and confirm that the custom code fits your change management process.
How should we run Zapier and Activepieces in parallel?
Run both platforms side by side for each flow, and switch one flow at a time once outputs match. For each migrated flow, send the same test inputs to both systems, compare the records written to downstream applications, and keep the Zap turned on until the Activepieces version has passed. Use separate test accounts or sandbox instances where the target app allows them, so that duplicate records do not reach production. Keep a rollback plan for each cutover. Zapier documents that imported Zaps must be turned on and their app connections checked, so build that check into each switchover step.
What should a quote for this migration include?
A useful quote lists the scope in writing before any work starts. Ask for these items:
- The Zap inventory, with each flow classified by complexity and connector status
- Hosting setup for Docker Compose with PostgreSQL and Redis, or the Helm chart for Kubernetes, and who maintains it
- Rebuild and testing of each in-scope flow, plus any custom pieces, listed separately
- Credential and webhook recreation, secrets handling and access controls
- Parallel run, cutover, rollback and handover documentation
- Support or retainer terms after go-live, and the licensing plan you assume
DeployOpen does not publish a price list, and a quote follows from the written scope.
How DeployOpen scopes and runs a Zapier to Activepieces migration
DeployOpen plans, implements, integrates, hardens, backs up and documents self-hosted open-source platforms inside the client's own infrastructure, including their cloud accounts, data centers or air-gapped networks. For a Zapier to Activepieces move, that work usually starts with an inventory of the Zaps in scope, the apps and credentials each one depends on, and the systems that must be reachable from the Activepieces server. Most engagements are fixed-scope, so the number of flows, the pieces that need custom TypeScript work, the hosting topology and the handover items are agreed in writing before any build starts. The reader should expect the scope document to name each Zap or flow group, the target Docker Compose or Kubernetes deployment, and who owns credential rotation after go-live.
A quote follows from that written scope rather than from a list price, so the figures that move cost are the ones the reader can check in advance: how many Zaps are live, how many depend on connectors that have no ready Activepieces piece, how many need data moved or re-keyed, and whether the environment is cloud, on-premises or isolated. Ask for the quote to separate one-time work (inventory, rebuild, testing, hardening, cutover) from recurring work (upgrades, monitoring, backups, support). Retainers for ongoing support, upgrades and continuous testing are available as a separate agreement, so the reader should ask whether a retainer is included or optional and what it covers before signing.
Before committing, confirm the timeline and acceptance criteria in writing with DeployOpen and in your own environment. Agree who runs the Zaps' parallel period, how run results are compared, and who signs off each flow. DeployOpen prepares systems, controls and evidence for compliance assessments, but it does not issue audit reports, attestations or certifications, so any auditor-facing evidence should be scoped with your assessor from the start.
